March 19, 2018

OSHA Reporting Requirements Are Changing – Are You Ready?

By Malcolm Dodge, VP, Risk Services, Sedgwick

Meeting regulatory requirements for OSHA recordkeeping can be a significant challenge for workers’ compensation teams. With the release of OSHA’s Final Rule on electronic reporting, centralized recordkeeping becomes a key strategy for employers to meet their new obligations.

Growing need for OSHA solutions
On May 12, 2016, the Occupational Safety and Health Administration (OSHA) published its final rule on a new requirement for employers to submit OSHA records electronically. For U.S. employers that are subject to recordkeeping obligations, the rule requires that records be submitted electronically starting with 300A reports for calendar year 2016. The submission deadline for the first transmittal is July 1, 2017.

  • DOWNLOAD (PDF): Read more details about OSHA’s electronic reporting requirement from OSHA expert Malcolm Dodge, VP, Risk Services, in the edge magazine.

For employers that have establishments with a headcount of at least 250 employees, the reports that must be filed and their submission deadlines are:

OSHA Deadlines 1

For employers that have establishments with a headcount of 20–249 employees, the reports that must be filed and their submission deadlines are:

OSHA Deadlines

Documentation outlining the submission process was published in January on the OSHA website and can be accessed, along with templates and frequently asked questions, here. The reporting website itself is expected to go live sometime in February 2017, and will allow employers to submit data one of three ways:

  • Manual entry into a web form
  • CSV file upload
  • Electronic submission via an application programming interface (API) for those utilizing an automated recordkeeping system

Is your workers’ compensation team ready for this added compliance responsibility?
Sedgwick’s viaOne® OSHA technology module can drastically reduce workload by automating much of the OSHA-compliant recordkeeping and reporting processes. We have confirmed with the Department of Labor that we will be able to submit reports on behalf of customers that utilize our OSHA services to meet the new electronic reporting requirement.

Read MoreSedgwick Edge
This article was originally published in the edge magazine, issue 005. The edge is a digital publication dedicated to shining a light on leading-edge industry topics that shape our collective future. Access the full edition of the edge at:

Additional resources

About Malcolm Dodge
Malcolm Dodge, VP, Risk Services, oversees Sedgwick’s risk services team, which addresses clients’ needs through workers’ compensation loss control, ergonomics, data management/analysis, OSHA recordkeeping and other specialty services. Dodge has been a consultant since 1987 and joined Sedgwick in 2006. He has provided consulting services for employers and state agencies with specialization in overall program design, performance, trend assessment and data management. Dodge is a graduate of Franklin and Marshall College.

Partner Post:
This is a sponsored post from WorkCompWire marketing partner Sedgwick.

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